Leave the Paperwork to Us and Focus On Growing Your Business
Maximise your business efficiency by outsourcing your company secretary tasks to our dedicated experts. We’ll take care of everything from tracking tax deadlines and filing documents to maintaining compliance, ensuring your business runs smoothly.
Why You Should Use InCorp Hong Kong for Your Company’s Secretarial Needs?
Unmatched Expertise
With decades of experience in corporate governance, our team ensures compliance and strategic support tailored to your business.
Comprehensive Service Spectrum
Our services cover everything from board meetings to filings, ensuring your corporate secretarial needs are met smoothly.
We Know Hong Kong
We specialise in helping foreign and local businesses in Hong Kong navigate regulations, allowing you to concentrate on growth.
Cost-Effective Solutions
Opt for our expert corporate secretarial services for an efficient, cost-effective approach to compliance, freeing up your resources to reinvest in business growth.
Why Do I Need A Company Secretary in Hong Kong?
A company secretary is a legal necessity for business registration in Hong Kong. This role is crucial for ensuring regulatory compliance and focuses on administration and governance rather than clerical tasks.
The responsibilities of a company secretary include ensuring the timely submission of annual returns, maintaining compliance with local laws, particularly the Companies Ordinance, managing company records, and facilitating communication with authorities such as the Inland Revenue Department and Companies Registry.
Partnering with an agency like InCorp Hong Kong offers comprehensive support in company incorporation and secretarial services. They bring extensive experience in the Hong Kong market and offer cost-effective solutions.
What InCorp Hong Kong can do as your Company’s Secretary?
1. Compliance Management
A company secretary ensures that your business operations fully comply with the regulations outlined in the Hong Kong Companies Ordinance.
This includes managing statutory returns and keeping company records up to date.
2. Statutory Books Management
Hong Kong companies have the legal obligation to keep their statutory books current, secure, and available for public inspection if necessary.
The essential statutory book documents include:
- Register of directors, members, shareholders, and secretaries
- Register of significant controllers: individuals or entities
- Register of charges over company assets
- Meeting minutes for company directors and members
- Accounting and financial records, including the balance sheet and profit and loss statement
3. Timely Statutory Filings
Your company secretary ensures all statutory returns are filed accurately and on time. Common returns include:
- Annual Return: To be filed within 42 days of the company’s incorporation anniversary.
- Tax Return: Necessary for all companies liable to pay taxes.
- Other Reports: Depending on your company, you may need to file reports on directors’ remuneration, company charges, and so on.
4. Comprehensive Support and Advisory Services
As your company secretary in Hong Kong, we serve as your comprehensive resource for advice on company law, compliance regulations, and corporate governance.
Our support includes areas such as board composition, shareholder rights, and conflict of interest.
Furthermore, we manage essential administrative tasks, including preparing contracts, managing correspondence, and renewing your Business Registration Certificate.
Switching To InCorp Hong Kong is Easy
We handle transitioning from your previous company secretary to us efficiently and seamlessly, gathering all necessary documents and securing their resignation sign-off.
3 Easy Steps to Start Your Corporate Compliance with InCorp Hong Kong
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Initial Consultation
Reach out to us for an in-depth discussion to understand your unique needs and challenges. Our experts will develop a strategy tailored to your business goals, ensuring your success from the very beginning.
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Tailored Solution
We provide customized corporate secretarial services that seamlessly integrate with your business. From ensuring legal compliance in Hong Kong to managing shareholder relations, we handle it all.
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Ongoing Support
Leverage our ongoing support and strategic insights to navigate corporate changes. Our team anticipates regulatory shifts, providing proactive advice to ensure your business remains compliant and competitive.
Get Our Free Tax & Compliance Guide
Stay on top of all your Hong Kong business filing requirements and deadlines with ease.
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Clients Worldwide
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Years Track Record
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Here’s what our customers have to say
“We have been sharing a successful professional relationship with InCorp for almost 20 years now. We are quite satisfied with their entire team in-terms of due diligence, timely assistance and follow-up. We would definitely recommend their services to our other business associates.”
“Great team and work they are doing in InCorp. Over the years I’ve dealt with several professional services firms, but so far InCorp is by far the most efficient, and pleasant experience.”
Frequently Asked Questions
Why should you outsource the Company Secretary's role in Hong Kong?
- Outsourcing company secretarial duties saves time and money, especially for entrepreneurs in and outside Hong Kong. Registering and maintaining a company can be challenging and time-consuming. Outsourcing to professionals like InCorp Hong Kong handles these duties efficiently and compliantly, allowing you to focus on growing your business.
- The Companies Ordinance mandates that every company must have a company secretary who is a Hong Kong resident or a corporate entity with a registered office in Hong Kong. The company secretary handles meetings, minutes, statutory records, filings, and compliance.
- A company secretary ensures compliance with Hong Kong’s legal requirements, preventing compliance issues and potential corporate actions. Both listed and non-listed companies benefit from staying up-to-date with statutory regulations and listing rules.
- Every private limited company registered in Hong Kong.
- A Hong Kong resident or a corporate entity with a registered office in Hong Kong. If a company has only one director, that director cannot also be the company secretary.
- Our fees vary based on your specific needs. Contact our advisors for detailed information.
